SCRUTINIZER IN THE PROCESS OF POSTAL BALLOT, COURT CONVENED MEETINGS

OVERVIEW

A Scrutinizer plays a crucial role in ensuring transparency and fairness in the voting process during a Postal Ballot and Court Convened Meetings. Their primary responsibility is to oversee, verify, and report on the voting results in accordance with applicable laws and regulations.

SCRUTINIZER IN POSTAL BALLOT

DEFINITION & PURPOSE

A Postal Ballot is a voting mechanism that allows shareholders or members to cast their votes remotely, without being physically present at a meeting. The Scrutinizer ensures that the voting process is conducted in a fair and transparent manner.

KEY RESPONSIBILITIES OF THE SCRUTINIZER IN POSTAL BALLOT
  • Appointment: The Scrutinizer is appointed by the Board of Directors, typically a practicing Company Secretary, Chartered Accountant, or Cost Accountant who is not directly related to the company.
  • Verification of Votes: Ensures that only valid votes cast by eligible shareholders or members are counted.
  • Handling Electronic and Physical Ballots: If voting is conducted through electronic means (e-voting), the Scrutinizer collaborates with the e-voting service provider to receive and verify votes.
  • Maintaining Confidentiality: Ensures the secrecy of votes until the results are officially declared.
  • Preparation of Report: After completing the verification, the Scrutinizer prepares a report on the voting outcome and submits it to the Chairman of the company.

SCRUTINIZER IN COURT CONVENED MEETINGS

DEFINITION & PURPOSE

A Court Convened Meeting (CCM) is a meeting held under the directions of a court, typically in cases of mergers, amalgamations, or restructuring under company law. The Scrutinizer ensures the integrity of the voting process.

KEY RESPONSIBILITIES OF THE SCRUTINIZER IN COURT CONVENED MEETINGS
  • Supervision of Voting Process : Ensures proper conduct of voting, whether it is by show of hands, poll, or electronic means.
  • Verification of Shareholders or Members: Validates the identity and eligibility of voters to ensure only authorized individuals participate.
  • Collection and Counting of Votes: Oversees the collection of ballots and ensures accurate counting of votes.
  • Report Submission to Court: Prepares a detailed report on the voting outcome and submits it to the Chairman and the Court, as required by the court order.
 
     
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